How to Use "As Per Our Conversation" in Professional Emails

Professional communication requires precision, clarity, and the ability to link current agreements to past discussions. Using the phrase "as per our conversation" allows you to effectively reference a previous dialogue, ensuring that all parties remain aligned on project requirements and expectations. This guide provides a comprehensive collection of templates and strategies to help you integrate this phrase seamlessly into your daily business correspondence.

Key Takeaways:

• The phrase acts as a professional link between verbal agreements and written documentation.
• Consistent usage ensures both parties remain aligned on project details.
• Choosing the right tone depends on the formality of the relationship.
• Proper documentation prevents misunderstandings in ongoing professional tasks.
• Using clear references helps maintain an organized communication trail.

Formal and Professional Phrases

In high-stakes environments, professional language is essential. These phrases help you maintain authority while referencing previous interactions with clients or stakeholders. Use these templates when you need to solidify a verbal agreement in a formal, written format.

• I am writing to confirm the details as per our conversation.
• Please find the documentation attached, which aligns with the points we covered.
• I have updated the project timeline to reflect our latest goals as per our conversation.
• I am confirming the meeting scheduled for next week to ensure we are prepared.
• I have outlined the next steps below for your review and approval.
• I am sending over the draft for your evaluation to ensure we are in agreement.
• Here is the information required to move forward with the project.
• Please consider this email a formal confirmation of our stated plans.
• I am summarizing our agreement to keep everything organized for the team.
• Please review the attached contract to ensure it meets our requirements.

Concise and Direct Options

Sometimes, brevity is the best approach. When working with colleagues you communicate with daily, long-winded explanations are unnecessary. These short, direct phrases get straight to the point while still providing the necessary context for your email.

• I have attached the file for your records.
• Here is the update regarding our project work.
• Please see the notes regarding the contract below.
• The changes are now live on the server.
• Here are the details we verified earlier today.
• I am confirming these points for your files.
• Please proceed with the next phase of the implementation.
• I will handle the remaining tasks as we agreed.
• Here is the requested information for your review.
• Please let me know if you need anything else.

Usage Context Comparison

Selecting the right tone is crucial for effective business communication. The table below outlines how different settings require varying levels of formality when referencing previous discussions.

Follow-Up Email Openings

The opening of an email sets the stage for the entire message. When you are following up on a meeting or a phone call, it is helpful to immediately ground the reader in the context of your previous interaction. This avoids confusion and keeps the conversation focused.

• Thank you for the time spent; I am following up on the items identified.
• It was a pleasure speaking; I am writing to finalize the arrangements.
• I appreciate our discussion earlier; I have drafted the summary below.
• Following our meeting, I am writing to confirm the points we covered.
• I am writing to revisit the topics and provide the requested data.
• Thank you for the clarity provided; I am now ready to proceed with the next steps.
• Following the updates provided, I have addressed the concerns raised.
• I am checking in to see if you need further assistance with these items.
• I am circling back to ensure we are on the same page.
• I hope you are having a productive week; I am following up on our chat.

Practical Preparation Steps

Preparing to write a professional email is just as important as the writing itself. Follow these steps to ensure your communication is clear, concise, and professional.

1. Review your notes thoroughly to ensure the details match the intent of the original interaction.
2. Identify the primary goal of your email to determine which phrasing fits best.
3. Attach any relevant documents mentioned before hitting the send button.
4. Proofread the text to ensure the tone remains professional and clear.
5. Check the recipient list to ensure all stakeholders are included.
6. Verify that any deadlines mentioned are accurate and achievable.

Refining Your Communication Style

Professionalism is not just about the words you choose but how you structure your message. Using a consistent reference phrase helps maintain clarity throughout your professional correspondence. Always verify the specific details of your previous agreements before finalizing your written follow-up. Accuracy is key. Small errors can lead to major misunderstandings later. Take the time to be precise.

Furthermore, consider the medium of your communication. While emails are the standard for formal documentation, some discussions may be better suited for instant messaging or project management platforms. Regardless of the tool, the need for clarity remains the same. When you reference a past discussion, you are building a bridge of accountability. This builds trust with your team and your clients.

Frequently Asked Questions

Is the phrase considered formal?

Yes, it is widely accepted as a professional way to reference a previous discussion in business writing. It anchors your message in an established context, as noted by Grammarly.

Can I use this phrase in a casual email?

You may use it in casual emails to ensure clarity regarding agreed-upon tasks. It prevents misunderstandings by linking the email to a verbal agreement, explains Indeed.

Is it necessary to include this reference every time?

It is not strictly necessary. However, it provides context for your current email. Use it when confirming specific decisions made during a meeting, per LinkedIn.

What should I do if the recipient disagrees?

If the recipient disputes the details, use the follow-up email to invite further clarification. State that as per our conversation, you want to ensure the record is accurate.

Does the phrase work for all document types?

It is versatile and works well in emails, memos, and formal reports. Always ensure the context remains clear to maintain professional standards.

Mastering the art of professional follow-up is a skill that will serve you throughout your career. By using these templates, you can streamline your workflow and keep your projects moving forward smoothly. Remember, the goal is always to provide clarity and maintain a positive relationship with your professional network.